Planning an event? You might be considering renting out a tent. But with so many options to choose from, it can be challenging to know where to start. If you’re looking for a Chicago tent rental for events, then this article is the place to go!
We’ll cover everything you need to know about tent rentals and how that can help your event run smoother than ever before. Ready? Read on to learn more!
Benefits of Tent Rentals
Nothing puts a damper on a party like excessive heat or pouring rain. You want to make sure your guests and vendors enjoy themselves through every hour of the day. Chicago weather can be unpredictable, and a tent ensures your guests stay protected, rain or shine.
Tent rentals are also versatile, which is one of the biggest reasons they’re so popular for events throughout Chicago and beyond! You can decorate your tent and create your perfect atmosphere, whether it be rustic chic or elegant perfection.
Planning an outdoor event, no matter what size, can be a big undertaking. However, it doesn’t need to be difficult or time-consuming, especially when you have an experienced party supply company like us on your side! Most companies also offer other types of rentals that will make the event planning process a breeze.
Add-Ons
Renting a Chicago tent allows you to take advantage of custom features that will help make sure your event goes smoothly. For instance, some Chicago tent rental companies offer dance floors that fit into the frame perfectly.
Some companies can even include an extra flooring system underneath in case there’s any water damage from outdoor weather conditions (such as rain). It’ll look like this was part of your Chicago tent rental all along!
Many companies also include lights pre-strung on the inside of the tent poles, so you don’t have to worry about setting up your own lighting. Some companies also offer climate control such as heating or air conditioning units.
You never know what kind of custom features that Chicago tent company offers until you ask them. So make sure when planning your event, you do some research and find out exactly what a rental company provides.
What Size Tent Do I Need for My Event?
A good rule of thumb is to take a tape measure around any outdoor space where the event will be held and multiply that number times two if it’s an open area (like a field). That resulting number will give you how many feet wide by how many feet long you’ll need your tent to be.
But remember: every company has different sizes they provide, so it’s a good idea to ask your Chicago tent company precisely what size you’ll need.
For example, if an open area is measured as 100 feet long by 50 feet wide, the tent would have to be at least 200 square feet, which will measure 12 x 20 or about that size. It’s also important to factor in the number of guests at your event. It goes without saying, the more guests, the bigger the tent.
Also, be sure to factor in the dance floor, buffet, gift, and DJ tables. You want to ensure there’s enough space for everyone and your guests and banging elbows all night long.
What Type of Tents Are Available?
There are different types of tents depending on the purpose and occasion. These are some of the common ones available.
Pole/Party Tents
By using a combination of poles anchored to the ground, pole tents can accommodate a wide variety of events. They provide a classic and elegant look at a reasonably low cost.
Frame Tents
A-frame tent is an aluminum structure that stands alone with no center poles and requires fewer ropes since the metal framework supports it. The versatility of these tents means they can go on parking lots, driveways, patios, decks, and more.
High Peak Tents
A tension tent’s majestic peaks and sophisticated lines create an elegant atmosphere for just about any event. These stylish tents can withstand the elements and offer ease of setup in the rain and wind.
Clear Top Tents
A clear top tent can create a unique and memorable atmosphere for a nighttime or late-day event. Let the magic of a starry night sky or sunset create an unforgettable experience.
Festival/Circus Tents
A striped tent sets a fun and festive tone for your event and catches the eye of anyone passing by. It is an excellent option for large festivals, fundraising events, and sales events.
How Can I Choose a Reputable Chicago Tent Rental Company?
When making any large purchase, including hiring a tent rental company, remember that you get what you pay for. A tent rental company that charges thousands less than the others in town isn’t always your best bet. Going with the company with the lowest quote is one of the biggest rookie event planning mistakes.
The lowest price is usually due to one of two factors. Either the vendor is new to the industry and doesn’t know how to price themselves (do you want to be the company’s guinea pig?), or you’ll be looking at ten-year-old state-fair-quality tents versus wedding-quality tents.
Here’s what to look for in a company when researching “tent rentals” near me:
Responsiveness
If they take days or weeks to get back to you, that’s a red flag. A good vendor will be on hand for any questions you have and will return your call as soon as possible.
Typical Clientele
If they only do the big public festivals and you’re planning a wedding, that isn’t your company. You need a vendor who can handle nearly every venue size and type of event.
Experience
How long has the rental company been in business? Do they have references you can contact? The more years under their belt typically mean one thing: better service!
Fire Retardant Tents
This is a huge one. You want to make sure that the tents you’re renting are flame retardant and won’t collapse if they catch on fire.
Let’s Help You Plan an Unforgettable Event
Whether you’re planning a wedding, corporate event, or just about any outdoor occasion, we can help. Our Indestructo Party Rental team will be happy to provide the information you need about Chicago tent rental services for special events like yours.
We also offer other types of rentals, including tables, chairs, linens, lighting solutions, and more! Get in touch with us today, and we’ll help you get started planning an unforgettable event!
