Category Archives: tent wedding reception ideas

25+ Chicago Wedding Picnic Rental Ideas

A wedding picnic can be just the ticket for couples who want an informal and entertaining special day. Planning a picnic wedding starts with choosing the right location (such as one of our beautiful Chicago parks or your favorite backyard) and progresses to those logistical details that make the day a memorable occasion for everyone involved.

There are a few tips that go with planning a picnic wedding (especially with unpredictable Midwestern weather). For the best picnic wedding, use these wedding picnic planning tips:

  • Discuss whether you want your wedding picnic to be a large event or a small, more intimate wedding picnic. This decision can help as you decide on the tent size and number of wedding rental items needed, such as the number of chairs and tables.
  • To make sure you get the wedding picnic rental items you need, plan for your wedding day as far in advance as possible. Contact a rental company with a list of items. Don’t hesitate to ask for ideas for other items that can complete the event.
  • If using an outdoor wedding venue, always ask about logistical ideas. Is there a volume limitation or curfew? These details can put a damper on your desire for an epic wedding dance. Is there room for a large tent? Can the tent be staked down? Is a permit needed? To avoid any penalties, ask about the regulations that could add stress to your wedding planning.
  • Always have a plan B when planning an outdoor wedding. The weather can be unpredictable in Chicago, and an indoor venue or tent can be invaluable if the weather is hot or rainy. In the same way, consider adding sidewalls to a tent or climate control.
  • If the wedding ceremony and reception is in the same location, plan for additional food items and entertainment to keep guests entertained during photos and the cocktail hour. Guests can appreciate wedding entertainers and yard games that reinforce the wedding atmosphere while waiting for the wedding pleasantries to end.
  • To avoid duplication (or missing rental items), always confer with other vendors, such as your caterer, to find out what items are included in your contract.

Then, use this list of wedding picnic items (and this outdoor wedding checklist) to order the items that make your vision of a wedding picnic come alive.

  1. Ceremony chairs
  2. Tents
  3. Sidewalls
  4. Dance floor
  5. Food service tables (such as buffet tables)
  6. Table linens
  7. Heat or AC
  8. Lighting (event or atmosphere-see options for tent lighting here)
  9. Picnic table cloths
  10. Picnic tables
  11. Coffee service
  12. Chafing dishes
  13. Insulated coolers
  14. Portable bars
  15. Drink tubs
  16. Chill tables
  17. Chill tubs
  18. Industrial grills
  19. Centerpieces
  20. Garbage cans (with covers)
  21. Microphone
  22. Projection Screens
  23. Sound System
  24. Kids tables
  25. Kids chairs
  26. Stage

10 Stunning Wedding Tent Ideas

Outdoor weddings in Chicago are gorgeous and risky. The Windy City is full of outdoor wedding venues with stunning scenery—and the heat, humidity, and rain that can put a damper on a wedding day. (And don’t forget those annoying insects!)

A wedding tent is the perfect plan B (and plan A) that gives guests refuge from the unpredictable Chicagoland weather. It can also provide an intimate party, separate different wedding areas (i.e. ceremony area, dinner, dance floor, bar, etc.), and create an unforgettable wedding atmosphere. Modern tents come in styles that can fit your guest list and your unique style (contact a pro to choose the right tent for your special day). For interior wedding tent decor, use these unforgettable wedding tent ideas to create your own special day.

Dramatic Entrance

A tented wedding wouldn’t be complete without an entrance. A marquee entrance does just that, making a fantastic first impression on wedding guests.

white tent with bright centerpieces

Splash of Color

Give your guests a hint of interest against a neutral background. For a seasonal feel, choose a splash of color that signifies the season.

tent wedding with beautiful floral centerpieces

Over-the-top Floral Arrangements

Nothing brings the outdoor inside like beautiful floral (or greenery) arrangements. They can also bring height to a space or add romance to an elegant wedding reception.

wedding tent with dramatic lighting

Dramatic Up Lighting

The effect of up lighting is magnified in an intimate tented setting. Lighting can add drama and set the stage for a wonderful evening reception.

Unique and Colorful

A one-of-a-kind tent wedding is a combination of all those unique touches that make it different (and festive!).

tent wedding with beautiful lights on ceiling

Heavenly Dance Floor

A dance floor is a stage; make sure your stage is a beautiful setting for memorable moments and for busting a move. A proper stage floor can also have a practical purpose, especially when guests aren’t getting their heel stuck in the turf (or sand!).

clear tent with full floor

Sky View

Clear tents are more than just a trend; they are an excellent way to make guests feel the beauty of your outdoor wedding venue.

tent wedding with natural decor

Green Touches

For a more natural flair, bring elements of the outdoors in and coordinate with natural wedding tent décor. The beauty of this design is that décor doesn’t always need to match, just coordinate for a natural and well-designed wedding style.

tent wedding with chandeliers and string lights

Elegant Lighting

Stylish lighting can add ambience to an elegant wedding and beautiful low-light to a wedding reception.

tent wedding with beautiful water view

Room with a View

A wedding venue with a beautiful view is a horrible thing to waste, which is why clear sidewalls can be a godsend. Not only can guests enjoy the view, these panels can keep away those pesky insects that can put a damper on a big day.