Ideas for Planning the Perfect Outdoor Wedding This Winter

outdoor wedding

As we quickly approach the cold winter months, we are seeing a major increase in the number of couples tying the not. Although outdoor weddings are typically held most often in the fall and spring, there are many couples who dream of having a wonderful winter-themed wedding. If you are planning to host an outdoor wedding, there are several things you can do to make it the perfect and most memorable event. 

Select the Perfect Tent for Your Outdoor Wedding

When planning your outdoor wedding, one of the most important things to consider is how you are going to keep everyone comfortable while dealing with the outdoor chill of the windy city. 

One of the best options that you can choose is an enclosed tent. Our team offers clearspan tents that provide adequate outdoor space for your weddings that is private and comfortable. Clear top tents are another great option that allows you to close off your gathering without blocking the views of the outdoors. 

Marquee tents are another excellent option that can be used with or without walls. These stylish tents are the perfect event for walking down the aisle. 

Consider Heating the Outdoor Space 

You will need to heat up the outdoor space to keep guests comfortable on your special day. One of the best ways to do this is to utilize climate control options from Indestructo Party Rental. Our experts understand that the weather here in Chicago can be extremely unpredictable. This makes it important to always be prepared.

Our team offers heating and climate control services. We offer propane heating options to create a cozy and comfortable environment for guests. If the location where the tent is going does not allow for propane, we also offer electrical heating to keep your outdoor wedding guests warm. These systems are easy to operate and have a thermostat that allows you to use the system with ease and without any worry.

Find the Perfect Food Service and Catering Equipment

Food service is another important element that you need to consider for your outdoor wedding. Whether you decide to have a catering service handle your food or your family is going to take on this task for you, it is important to have all of the pieces needed for display, serving, and eating. There are several pieces of equipment that you simply do not want to forget. 

It is important to have ice chests, coolers, or tubs on hand for all of your drinks. These tubs can hold ice to keep your food and beverages cold. With all of the options available, you are sure to find a style that meets your needs and style. 

Tables, grills, and garbage cans are other items that you do not want to leave behind. This can provide seating for your guests, a space to heat up and cook the food, and waste cans to dispose of the garbage without making a mess.

Depending on the theme of your wedding, concession equipment may also be useful. If you decide to have a snack bar for guests, consider a snow-cone machine, a popcorn machine, a cotton candy machine, or even a slushy machine.

Do Not Forget Other Essential Products

When planning the perfect outdoor wedding, it is important to ensure all of the elements of your design come together to create a comfortable, attractive, and inviting space. This can best be accomplished by ensuring you have all of the wedding essentials in place. This includes having adequate:

  • Tables for all of your guests
  • Enough chairs at all of the tables
  • The appropriate napkins and linens
  • All of the flatware and China in place
  • Bars and barware setup for your guests
  • Lighting that sets the mood
  • Staging for your guests to dance and enjoy
  • Flooring to ensure everyone is able to navigate the area with ease
  • Proper decorations to create the ambiance you prefer

Other Helpful Tips for Planning Your Outdoor Wedding

In addition to the aforementioned, there are some other helpful tips that can help to ensure your outdoor wedding this winter goes as planned.

Be Sure to Notify Guests That the Wedding Is Outside

It is absolutely essential to let your guests know well ahead of time that the wedding is going to be outdoors. As you can imagine, guests may want to dress in more appropriate attire for an outdoor wedding to ensure they remain comfortable. Not knowing the wedding is outside can lead them to under-dressing, which could leave them cold and uncomfortable.

Have Blankets and Wraps on Hand

Always have a few blankets and wraps on hand. Although you can implement a top-quality heating system for your wedding to keep guests comfortable, there may be guests who are still cold and need more help getting warm. Having blankets and wraps on hand can help to keep them happy and comfortable so they can stay and enjoy your special day. 

In any case, it is important to ensure you have the proper heating in place. Make sure you have gloves, hats, and scarves available for yourself and your wedding party if needed. Also, consider selecting a wedding dress and tuxedo that can be layered comfortably with a jacket or a coat.

Choose the Location Wisely 

It is undeniable that a snow backdrop can create an amazing ambiance for your wedding. However, given the unpredictability of winter here in Chicagoland, it is important to choose the location wisely. Although you may strongly desire an outdoor wedding, it is important to have an alternative indoor location just to be sure you can continue to enjoy your ceremony if dangerous weather hits.

Think About the Food

When planning a winter wedding outdoors, it is important to consider incorporating food items that can help keep guests warm. This can include hot cocoa, spiked cider, and mulled wine for drinks. For food, consider roasted vegetables, chilli, or tomato soup.

Let Our Experts at Indestructo Party Rental Help

For more than 100 years, our experts at Indestructo Party Rental have helped individuals and businesses across Chicagoland with all of their party planning needs. Whether you are interested in renting a heated tent, a stage, or another piece of equipment for your outdoor wedding this winter, you can expect that our team will go above and beyond to ensure everything comes together perfectly. For a quote or to request more information, contact our team today by calling (847) 375-8510 to get started. 

Scroll to Top