Event and party planning is both complicated and time-consuming. Putting all the details together, such as menu options, decor, lighting, and music, can take weeks or even months, especially when you are hosting a large group of people. However, before you can even begin to consider all of these details, you need to have a location for your event to take place.
Without a location, it’s impossible to know how many people you can invite, what kinds of services and amenities will be available, and even how to decorate. But what if there were a perfect venue that is a completely blank slate – a setting that is 100% customizable and can be tailored to fit any set of needs?
If that’s what you’re looking for, then there’s good news for you. By renting a tent instead of booking a fixed location, you can custom design every aspect of your gathering while also being able to host your event in virtually any location where your tent can fit.
In this article, we will take a look at the advantages of tent rentals for hosting events to give you an idea of how you can get a jump start on planning your event.
The Advantages of Tent Rentals
As we mentioned previously, event planning usually starts with finding a location. Once you have booked your venue, you can then begin to consider things like food, decorations, and entertainment. However, tent rentals provide increased flexibility, allowing event planners to organize everything from the ground up.
Here are some of the ways that tent rentals can give you an edge in planning your event.
Endless Location Options
Indoor venues are limited by being attached to fixed locations and structures. On the other hand, tent rentals can provide a much wider range of opportunities for selecting the ideal setting by allowing you to host your event in any available location where your tent will fit.
Whether it’s your backyard, beachfront, vineyard, or even a mountaintop, the flexibility of tent rentals allows you to create a unique and personalized event that matches your vision.
Perhaps one of the most important benefits of tent rentals is that they offer a blank canvas for you to work with. Tent rentals give you the freedom to customize and personalize every aspect of your event, from the tent design and layout to the decor, lighting, and seating arrangements.
With a completely empty space, the look and feel of your event won’t be influenced by any pre-existing structures or conditions. Additionally, tent rentals come in many different shapes and sizes, allowing you to fit everything you need into a single open environment.
Tent rentals are often much more budget-friendly when compared to renting indoor venues. Indoor venues typically come with high rental fees, and you may have to pay a premium to book your venue during times of peak demand.
Renting an indoor location is also an added liability since you will be responsible for covering any damages to the building or property. With tent rentals, damages are much less likely to occur since the structure is not fixed.
By saving money on your venue selection, you can allocate more resources to other important aspects of your event, such as catering, entertainment, and guest accommodations.
For daytime events, you can take advantage of natural light to enhance the overall atmosphere of your event. However, tent rentals give you endless options for creating a unique setting with customized lighting.
Tent rentals allow you to design a brightly lit atmosphere so guests can interact and engage with one another. But you can also fashion a more intimate setting with the use of softer and dimmer lights. Or you can even use a combination of both to set the mood as your evening progresses.
Privacy and Exclusivity
Although indoor venues also offer a higher level of privacy and exclusivity, tent rentals can achieve the same outcome for a fraction of the cost. When you host your event outdoors, all of your event’s activities will be visible to passers-by, and it may be difficult to control the comings and goings of guests.
Tent rentals give you the ability to keep your outdoor event private, which creates a more intimate and comfortable environment for your guests.
If you need to start making plans but you’re not sure how many guests will attend your event, tent rentals can give you increased flexibility for hosting an event of any size. If you book an indoor venue, you will be limited in terms of how many people you can invite. However, tent rentals allow you to adjust the size of your setting according to how many RSVPs you receive.
For example, if you are estimating that you will only get confirmations from 100 people but you end up receiving 200 replies, you can simply upgrade to a larger tent while keeping the rest of your plans in place.
Indoor venues often have strict rules and regulations regarding decor, setup, and timing. With tent rentals, you have more flexibility and fewer restrictions. This allows you to choose your event’s start and end times, hire your preferred vendors and entertainment, and decorate the space according to your preferences.
Tent Rental Add-Ons
Since your tent rental is a completely empty space, you can add as many or as few features as you need. For example, you can rent a stage, dance floor, sound system, tables, chairs, lighting, and even climate control.
These additional features allow you to create an environment that is perfectly suited for the event that you are planning. Furthermore, you can arrange everything any way you like.
And the best part is that you can get all of these things and more from a single vendor who will deliver and set them up for you.
Create the Perfect Venue With Indestructo Party Rentals
Indestructo Party Rentals is your one-stop shop for all of your event planning needs. First established over 100 years ago, Indestructo Party Rentals has been a full-service provider of party rental equipment for nearly 80 years.
If you are planning an event in Chicago, Des Plaines, or any of the surrounding areas in Illinois, then Indestructo Party Rentals has you covered. Click here to get in touch with us and receive a free quote!