It’s no secret that events–especially outdoor events–are back on. Weddings, alone, will account for an estimated 2.6 million events in the US in 2022.
As we move out of Chicago’s freezing winter temperatures and you plan your next event, you’re probably finding yourself overwhelmed with the number of vendors you have to contact. It’s easy to assume that table and chair rental is the least of your worries, but let’s face it: they’re pretty important.
So, what should you look for in table and chair rental in Chicago? We’re here to tell you.
Read on for six important tips that will help you find the best table and chair rental Chicago, IL and surrounding areas have to offer.
1. Start With Your Guest List
Before you start looking for table and chair rentals in Chicago and surrounding areas, it’s important to assess the size of your event. How many people have you invited? If you need to start booking vendors before getting RSVPs back (which is typical), try to make an estimate of how many people will actually attend.
On average, about 83% of wedding invitations receive a “yes.” You can expect a similar turnout for other events, unless attendance is mandatory, as is often the case for company events.
Why is having an estimated guest count important? Not all table and chair rental companies can accommodate large events. Having a rough estimate of size will help you to narrow down your options.
2. Envision a Layout
Next, envision the layout of your event. We like to remind our clients that the way that you design your event space gives attendees a sense of direction. Where should they go to eat versus socialize and what is the focal point of the event?
If you’re not sure where to start, think about your ideal seating arrangement. Do you want to break up attendees into small groups conducive to intimate conversations? Do you want to create a more unified experience where attendees are encouraged to mingle with tons of other people the entire time?
Envisioning a layout is useful in following our next tips, from choosing a table shape and size to picking additional features for your event.
3. Pick Your Table Shape and Size
If you’ve never planned an event before, you may not have realized that some companies will offer a large variety of tables to choose from. Others, meanwhile, will only have one to three options, limiting your ability to customize your event space.
How formal is your event going to be? Do you want round tables covered with linens for a fine dining experience? Would you prefer picnic tables for a more casual gathering?
Even if you don’t think you have a specific vision in mind, we urge you to work with a company that offers a large selection of table shapes and sizes. That way, you can make any adjustments as needed and rest assured that even last-minute changes (like the sudden need for a kid’s table) will be taken care of.
4. Think About Extra Features
Chances are, you’re going to want more amenities than just tables and chairs for your event. Ideally, those extra features can come from the same company, rather than an additional vendor.
What kinds of extra features are we talking about? For starters, think about how unpredictable the spring and summer seasons are in Chicago. If you’re hosting an outdoor event, you want to account for potential shifts in climate by providing a tent and heating or cooling options.
What other features might you discover that you need? Outdoor lighting options, food service equipment, sound equipment, dance floors, and other amenities all make for a hiccup-free event. The good news is that you can find a company that can supply all of these features so that you don’t have to hunt around Chicagoland for dozens of separate vendors.
5. Look Into Delivery and Setup Options
Perhaps you’ve come across an unbelievably cheap table and chair rental company somewhere in the Chicago area. Seems too good to be true, right? The answer is that it probably is.
Believe it or not, some companies will rent out tables, chairs, and other event equipment and expect you to come and pick it up and set everything up, yourself. This might not seem like a big deal months ahead of your event, but believe us when we tell you that you don’t want that added stress on the big day.
Look for a company that provides delivery and setup services. This will save you a ton of effort and it means that you’re working with a company with hands-on experience in the event-planning industry.
6. Ask For a Quote
Now, let’s talk about the thing that’s on everyone’s mind: pricing. Most of the time, you’re going to be working within a budget to make your event come to life. A great rental company will honor that and give you straightforward answers regarding prices.
Before you book, ask for a quote. This is also a great opportunity to ask any other questions you might have and call upon your potential vendor’s experience to get the tips and advice you need to make your event perfect.
Come to Indestructo Party Rental for Table and Chair Rental in Chicago
Whether you’re in downtown Chicago, Glen Ellyn, Lake Bluff, or beyond, Indestructo Party Rental is here for you. We have years of experience with table and chair rental in Chicago and we’ve expanded to offer far more than just tables and chairs. Our employees are experts when it comes to event planning, and we go above and beyond for our clients.
Ready to find out more and get a quote? Contact us to get in touch with the number one tent, table, and chair rental experts in Chicagoland.