Fall Event Planning: A Full Guide for Your Chicago Event

Fall Event Planning Tips Oktoberfest tents

The beautiful autumn weather shouldn’t be the only reason your attendees head out to your Chicago event. Here’s how to plan a successful fall event that meets—and exceeds—your guests’ expectations.

Fall Event Planning Tips

Start early.

Before the sun sets on summer, start planning your fall event. An early start can get you the right location, easy-to-find tent and event rentals, and plenty of time to promote and plan every detail. Set realistic event goals and draft a plan that can get your fall event into the touchdown zone.

Choose the right location.

Just as in real estate, the right location matters and should be chosen with the event’s goals in mind. If you are planning a haunted house use a tent! For the ultimate harvest event, create the feel of an open-air market with fresh products straight from the field.

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Plan for the weather.

Chicago’s fall weather can be cool and wonderful, but it can also be unpredictable. Plan accordingly, and make sure there is enough cover for guests to keep them out of the elements. If you need more space than your location allows, contact Indestructo Party Rental for a tent that can be installed adjacent to your event building. When the event is being held outdoors, arrange for outdoor tents that can give guests a break from the hot sun or rain.

Consider guest comfort.

Autumn in Chicago can be comfortable—or extremely hot or cold! You don’t have to let those extreme temperatures ruin the mood or hurt the outcome of your event. Instead, look ahead at weather forecasts and ask your tent rental company about sidewalls and heating and air conditioning solutions that are quiet and able to keep everyone at the right temperature (regardless of the outdoor weather).

clear top tents for fall events Chicago

Bring the outdoors in.

Don’t let inclement weather keep your guests from enjoying the beautiful fall colors. Instead, consider renting a tent that allows guests to enjoy the natural light and seasonal beauty.

Choose a theme.

If you want to make your fall event a unique, one-of-a-kind feel, consider a specific fall event theme. A theme can give your event planning direction, and allow you to zero in on activities that your guests enjoy.

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Fall Event Theme Ideas

  1. Pumpkin Patch
  2. Haunted House
  3. Touchdown Event (Think football!)
  4. Apple Orchard
  5. Autumn Market
  6. Harvest Time
  7. Trick-or-Treat
  8. Playoffs (Could be Pumpkin Playoffs, Football Playoffs, etc.)
  9. Oktoberfest
  10. Fall Ball
fall event activity ideas

Fall Event Activity Ideas

  1. Tastes of the Season Bar
  2. Bonfire
  3. Ale/Wine Tasting
  4. Pumpkin Bowling
  5. Movie Night
  6. Apple Picking
  7. Pumpkin Carving
  8. Costume Contest
  9. Fall Sweater Contest
  10. Football Toss (how far or at a target)
  11. Apple Dunking
  12. Glow-in-the-Dark Fun
  13. Classic fall village
  14. Halloween Ball
  15. Oktoberfests
fall event planning chicago

Fall Event Décor Tips

Use color and patterns to bring it all together.

The combination of solid colors and patterns create a striking atmosphere that draws guests in. Fortunately, there are plenty of autumn shades, especially harvest colors and jewel tones, that event planners can use to make a fall festival or event feel seasonal. 

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Don’t be afraid to embrace traditional fall event decor.

It’s okay to be predictable with fall event décor! Don’t be afraid to utilize traditional fall décor and colors that guests expect and love.

fall event decor and tent rental

Go big.

One of the easiest ways for event planners to create an awesome first impression and leave guests in awe is to choose a high-pitched tent or room with plenty of height for their fall event. We can cover patios, decks, grass surfaces and create an extension off the home.

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Shift the focus to your table coverings.

No matter how casual or upscale your autumn event, have fun with table coverings. The right colored table coverings—or combination of table coverings—sets the stage and guests’ expectations for what is to come.

autumn event table coverings rental

Create drama with lighting.

Want awe-struck guests? Look into lighting rentals that make your fall event a show stopper. Chandeliers, par lighting, uplighting and string lights are the perfect way to create the perfect fall event atmosphere.   

local event planners

Keep your eye on the ball (the football, that is).

America’s most popular fall sport is a great fall event theme and also a reminder for you to keep your eye on your event goals. With careful planning, an eye for detail, and local event planners on your side, your fall event is sure to “leaf” your guests satisfied.

10% discount off tents, tables and chairs on new orders placed for events 10/13/23 through 12/1/23

(Some restrictions may apply)

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