From the wedding venue to the lighting, there are so many details of an outdoor wedding that a couple can control. Unfortunately, no one can plan the perfect wedding weather (no matter what the date!), making a wedding tent rental a ‘must’ of every outdoor wedding.
A wedding tent can be more than just weather protection. It’s an opportunity! This is every couple’s chance to express themselves and create a beautiful wedding atmosphere. There are a million different tent decoration ideas that couples could use. These wedding tent decoration ideas are just a short list of ideas that inspire a gorgeous, personalized wedding atmosphere. (Ask an expert for more wedding tent decoration ideas.)
Before going through the list and planning a memorable outdoor wedding, couples shouldn’t forget about those “boring” and important aspects of a wedding tent rental. Every couple should ask their wedding venue if a wedding tent is allowed, where it is allowed, and if there are any restrictions or permits that need to be secured. (Make sure these details are communicated to the tent rental company or that a connection is made between the venue and rental company.) Once all of those details are taken care of, it’s time to start envisioning all those wedding tent decorations coordinated into a stunning wedding day.
Create a stunning first impression with a fantastic entrance
Add more drama with a beautiful high peak tent
Make a clear impression on guests by bringing the outdoors in
Combine a clear tent with the right lighting and venue for an awesome atmosphere
Bring a natural and organic feel with lots of greenery
Drape on the drama
Add color for a whimsical flair
Or choose a white-on-white neutral tone with a pop of color
Saturate a tent with color and texture
Create the feel of a night sky
Dress up your wedding tent with elegant linens
Add a one-of-a-kind floor for an over-the-top feel
Use a rustic table for a natural, rustic, or vintage affair
Or let them enjoy mingling with comfortable (and fashionable) seating
Make your head table notable
Take a fresh approach to wedding centerpieces
Use formal decor colors to make the evening a black tie affair
Or use a dark flooring for contrast
Or choose more neutral tones for wedding tables with a formal feel
Select a muted color decor with a bright centerpiece for a great first impression
A wedding picnic can be just the ticket for couples who want an informal and entertaining special day. Planning a picnic wedding starts with choosing the right location (such as one of our beautiful Chicago parks or your favorite backyard) and progresses to those logistical details that make the day a memorable occasion for everyone involved.
There are a few tips that go with planning a picnic wedding (especially with unpredictable Midwestern weather). For the best picnic wedding, use these wedding picnic planning tips:
Discuss whether you want your wedding picnic to be a large event or a small, more intimate wedding picnic. This decision can help as you decide on the tent size and number of wedding rental items needed, such as the number of chairs and tables.
To make sure you get the wedding picnic rental items you need, plan for your wedding day as far in advance as possible. Contact a rental company with a list of items. Don’t hesitate to ask for ideas for other items that can complete the event.
If using an outdoor wedding venue, always ask about logistical ideas. Is there a volume limitation or curfew? These details can put a damper on your desire for an epic wedding dance. Is there room for a large tent? Can the tent be staked down? Is a permit needed? To avoid any penalties, ask about the regulations that could add stress to your wedding planning.
Always have a plan B when planning an outdoor wedding. The weather can be unpredictable in Chicago, and an indoor venue or tent can be invaluable if the weather is hot or rainy. In the same way, consider adding sidewalls to a tent or climate control.
If the wedding ceremony and reception is in the same location, plan for additional food items and entertainment to keep guests entertained during photos and the cocktail hour. Guests can appreciate wedding entertainers and yard games that reinforce the wedding atmosphere while waiting for the wedding pleasantries to end.
To avoid duplication (or missing rental items), always confer with other vendors, such as your caterer, to find out what items are included in your contract.
Then, use this list of wedding picnic items (and this outdoor wedding checklist) to order the items that make your vision of a wedding picnic come alive.
Food service tables (such as buffet tables)
Heat or AC
Lighting (event or atmosphere-see options for tent lighting here)
An outdoor or backyard wedding is a beautiful idea with a long wedding rental checklist. In addition to the “normal” tasks on an indoor wedding planning checklist, an outdoor wedding requires quite a few wedding rental items. The tent (for when our Chicago weather gets too hot, cold, or rainy), the chairs, the tables…all these big outdoor rentals are part of a wonderful wedding atmosphere—PLUS some smaller items (like table linens and cooling) that shouldn’t be overlooked.
This checklist of outdoor wedding rental items can get couples started with the things needed for their special day. (Some caterers may provide some of these items as part of their services. Ask them for information on items included in the catering package.) In addition to items, couples need to consider these important parts of an outdoor wedding:
Permits. Some venues or areas require permits for hosting events, putting up structures (like tents), and even using propane tanks. Even backyard weddings may require some paperwork. An experienced party rental company should be able to answer questions about permits, especially at common outdoor wedding sites in Chicagoland.
Electricity/utilities. Many of the elements of an outdoor wedding need a power source. Some items may require more heavy-duty connections; discuss power requirements with the wedding venue and party rental company to keep the lights on and the music going.
Volume limitations or regulations. In some areas, volume limitations, regulations, and curfews are in effect. Ask Chicago wedding venues about any volume limitations or curfews during the venue tour. For a backyard wedding, contact local municipal offices for specific information.
A wedding tent is the perfect plan B (and plan A) that gives guests refuge from the unpredictable Chicagoland weather. It can also provide an intimate party, separate different wedding areas (i.e. ceremony area, dinner, dance floor, bar, etc.), and create an unforgettable wedding atmosphere. Modern tents come in styles that can fit your guest list and your unique style (contact a pro to choose the right tent for your special day). For interior wedding tent decor, use these unforgettable wedding tent ideas to create your own special day.
A tented wedding wouldn’t be complete without an entrance. A marquee entrance does just that, making a fantastic first impression on wedding guests.
Splash of Color
Give your guests a hint of interest against a neutral background. For a seasonal feel, choose a splash of color that signifies the season.
Over-the-top Floral Arrangements
Nothing brings the outdoor inside like beautiful floral (or greenery) arrangements. They can also bring height to a space or add romance to an elegant wedding reception.
Dramatic Up Lighting
The effect of up lighting is magnified in an intimate tented setting. Lighting can add drama and set the stage for a wonderful evening reception.
Unique and Colorful
A one-of-a-kind tent wedding is a combination of all those unique touches that make it different (and festive!).
Heavenly Dance Floor
A dance floor is a stage; make sure your stage is a beautiful setting for memorable moments and for busting a move. A proper stage floor can also have a practical purpose, especially when guests aren’t getting their heel stuck in the turf (or sand!).
Clear tents are more than just a trend; they are an excellent way to make guests feel the beauty of your outdoor wedding venue.
For a more natural flair, bring elements of the outdoors in and coordinate with natural wedding tent décor. The beauty of this design is that décor doesn’t always need to match, just coordinate for a natural and well-designed wedding style.
Stylish lighting can add ambience to an elegant wedding and beautiful low-light to a wedding reception.
Room with a View
A wedding venue with a beautiful view is a horrible thing to waste, which is why clear sidewalls can be a godsend. Not only can guests enjoy the view, these panels can keep away those pesky insects that can put a damper on a big day.