Category Archives: Planning Tips

What to Consider When Choosing a Tent Rental Company

DSCN1876Planning an event, no matter what size can be a big undertaking. In order for your event to be successful, there are many things to consider. The best way to ensure you will get a high quality tent, delivered on-time, professionally installed and exactly as you envisioned, is to select the right tent rental company.

 

Here are a few things to consider when choosing a Tent Rental Company:

REPUTATION
Choose an established company that specializes in tenting and can assist you with all options from selection through installation. Find a company that has been in business for many years and understands the unique requirements of working in all types of venues, backyards, parks, private estates, streets, parking lots and more. Not all tent rental companies offer the same quality of tents, selection or (most importantly) expertise.  A lightweight frame or lightweight top may not protect your guests properly.  Following proper safety standards is very important. Some companies may not follow the installation procedures recommended by the tent manufacturer or may take other short cuts to save money.  Make sure the company is fully insured. Find a company that will contact the underground Utility Location Service prior to tent installation. In short, select a reputable company with a proven track record that will work hard to earn your long-term loyalty. The last thing you need are surprises or mistakes on the day of your big event.

30' x 60' Backyard Party TentQUALITY OF EQUIPMENT & SERVICE
Choose a company that has a wide selection of durable, high quality, clean tents and party equipment. There are various types of tents that serve distinct needs for specific kinds of events and situations. Your tent rental partner will help you choose the tent that meets your requirements.  Look for a full service rental company that provides a broad range of high quality rental equipment to meet your event needs. Planning your event will be easier if you work with fewer vendors.  In addition to high quality equipment, friendly and knowledgeable customer service, the company should provide prompt delivery and professional setup of equipment.

SHOWROOM & WEBSITE
A company with a showroom allows you to meet your rental partner and browse the types of equipment available. A visit to a showroom may also give you more insight about the company and provide some ideas that you might not have considered. It is always best to call for an appointment.  A company’s website may provide some insight into what the company is all about. Is the website well organized and informative? Are there photos of the types of events they have worked in the past? Does it reflect a reliable, experienced company that provides products and services for a wide range of clients? A company’s website can be a good reflection of the company philosophy.

DSCN1846PRICE
Prior to making contact, you should have a date, location, a good idea of your space and a vision. The available space and the type of surface help determine the type of tent. Your guest list and types of activities under the tent help determine the size. Pricing is typically based on the type of tent and the square footage of the tented area. Your tent rental partner can help with the rest of the equipment you will need along with the delivery and setup details. Be sure to get everything in writing and know what is included in the price. Make sure you discuss delivery dates and time. You don’t want someone showing up a day early for a surprise birthday.  Price will be a factor in your decision, but try not to hire someone based on price alone. One of the major differences between rental companies isn’t price, but the quality of equipment and customer service. Consider the kind of tent, equipment and the services offered. It might cost a bit extra to get the quality and service that you expect. It may be worth it to ensure your event is as stress free and successful as possible.

DSCN4721The most important thing is to find a reputable rental company that offers both quality and reasonable pricing and is willing to work with you to achieve your vision.
Considering this should help you make an informed decision and find the best tent rental company for your event.

 

At Indestructo Party Rental, our vision is to earn our customers long-term loyalty by providing honest, dependable and exceptional customer service along with high quality equipment. We understand that returning customers are the foundation of any good business. We build customer relationships through one-on-one attention, exceptional customer service and excellent communication.  Many of our clients are repeat customers.

Contact Indestructo Party Rental at 847-375-8510 to help you plan a memorable event.  We will work hard to earn your loyalty so you will become part of our family of customers.

 

 

Fun Party Food & Beverage Ideas

Some fun food and beverage party ideas for summer or anytime:

2 hot dog steamerHot dogs and brats are classic summer staples so setup a Hot Dog Bar.  Hot dogs and brats are easy, tasty and the variety makes everyone happy.  Keep them warm in a Hot Dog Steamer and provide a variety of toppings. Keep your toppings, salads and drinks cold in a Chill N Fill Table.  Just fill with ice and you are ready to go.

11 stainless tubsUse Stainless Steel or Lucite Utility Tubs to keep your drinks cold.  If you are having a large gathering, you may need extra coolers and ice chests to keep your food and beverages cold before or during your party.

Keep food warm with Stainless Steel Chafing Dishes, round or rectangular with single or double pans.  If you are serving coffee for a crowd, we have several size coffee makers and carafes to keep your beverages warm.

BBQ3 - Big John Grill

If you are having a company BBQ or family Picnic, you may need a Big John Grill or Picnic Tables.BBQ1 - Picnic Table

 

 

 

Popcorn makerAdd a Popcorn Machine, Cotton Candy Machine or Sno-Cone Machine to add fun for everyone.3 cotton candy machine

 

 

 

5 nacho machineA Nacho Bar is easy to setup.  Start with tortilla chips and our Nacho Machine.  Have everyone “build their own” nacho supreme by supplying salsa, lettuce, sour cream, banana peppers, jalapeno peppers, guacamole, black olives, green onions and tomatoes.  Add beef and chicken and turn a snack into a meal.  Try this for a teenage party.

 

Candy Bars are popping up at all types of parties.  Setup a candy bar with colorful candy for the young and young at heart.  Create height with multiple tiers.  Mix and match containers in various shapes, colors and sizes to show off your candy.  Don’t forget the candy scoops and treat bags.

10 double bowl marguerita makerHPIM0462For your thirsty adult guests, rent our margarita maker.  Add brightly colored tropical linens, some tiki torches and margaritaville music and you have your own fiesta.  Ole!

 

DSCN4735Create the perfect outdoor dining space by adding Umbrella Tables.  Your guests will enjoy their food and beverages along with a beautiful day.  They add a festive look while providing sun protection.

 

Contact Indestructo Party Rental at 847-375-8510 to help you with more party ideas and visit our website to see our current Specials:  www.indestructo.com.

 

 

 

Consider An Outdoor Tent Wedding

Congratulations!  You just got engaged and are considering wedding options.  Plenty of brides today are choosing to hold their wedding ceremony and reception outdoors.  Host a wedding reception in a tent and create your own amazing outdoor room.  There are various types of tents that serve distinct needs.  Contact Indestructo Party Rental at 847-375-8510 to help determine which tent is best suited for your space or requirements.  Together we will create a magnificent wedding that you and your guests won’t soon forget.

How extraordinary to be married in the place you once called home, the backyard of your parents house.  Having your wedding under a tent in any venue is a truly a unique experience for both you and your guests.  Your wedding can be casual or elegant, formal or festive and fit all spaces, visions and budgets.  The possibilities are endless!  View these wedding tents and be inspired by what you can do with a tent.

 

As you can see, a tent wedding is unique, a blank canvas and a great alternative to a banquet hall wedding.  In addition to tents, Indestructo Party Rental provides tables, chairs, linens, lighting, dance floors and more.  Should the weather not be favorable, we also provide air conditioning or heating to make sure your guests are comfortable.

Contact Indestructo Party Rental at 847-375-8510 to help you plan the wedding of your dreams.

 

 

 

 

 

 

New Products and New Ideas

At Indestructo Party Rental, we are always adding new products to our inventory.  Contact us at 847-375-8510 if you have an idea and ask us about it.  Here are a few new items we have added the last couple of years that are becoming more and more popular.

Spandex Linens are being seen more and more at special events, parties and weddings.  They are form fitting with a clean snug fit and a modern look.  They are quickly becoming the next new trend.  Spandex Linens come in many colors and can be used alone or back lit with LED lights.

 

We have increased our inventory of different sizes of Clear Top Tents.  They are becoming a more popular tent option these days.  Clear Top Tents are unique and create an extraordinary environment for a late day or evening event.  Let the splendor of a brilliant sunset or the sparkle of the night sky make your event memorable.  Add Clear Sidewalls to your Clear Top Tent and provide a stunning environment to experience the beauty of the outdoor surroundings, while being protected under a tent.

 

Cafe String Lighting creates a European cafe ambiance and is becoming a popular choice.  Cafe String Lighting can be used inside or outside a tent.

20150717_202056PART_1441403176279

 

October is the new June

Once upon a time, June weddings were big.  June was the most popular month for weddings.  Let’s take a look back at the history of June weddings:

  • June was named after Juno, the Roman goddess of marriage and childbirth.  In ancient time, it was thought that couples that married in June would be blessed with prosperity and happiness.
  • Couples marrying in June would give birth in spring, increasing their chance of survival after a long, often lean winter.  Spring births were considered good luck and would also give the bride enough time to recover for the fall harvest, the busiest time of the year.
  • June signifies the arrival of warm weather and the time to put away winter clothing.  During Medieval times, the annual bath was taken sometime in May for the May Day celebration.  In June, couples were still reasonably fresh and clean from their bath.  The addition of a bridal bouquet would give off a scent that would hide any noticeable body odor.

Since these reasons are no longer relevant to couples today, things are changing .   Fall is now the most popular time of year to get married according to most wedding experts.  October weddings are now extremely popular.  Some of the reasons might be:

  • Spring rains and the summer heatwave are avoided.  Fall weather is cooler and more pleasant than other times of the year.
  • The summer vacation conflict is avoided so more guests will be able to attend and celebrate on your big day.
  • Fall foliage creates a wonderful natural backdrop for outdoor weddings and picture taking.

There are a variety of reasons for picking a particular time of year or date.  Whatever you choose, consider an outdoor tent wedding.  A tent is like a blank slate upon which you can build your own world, creating the most memorable experience for both you and your guests.  Are you planning a big elegant event or a small casual intimate gathering?  Do you envision a traditional white wedding or a festive colored celebration?  No two weddings are ever the same.  Contact Indestructo Party Rental at 847-375-8510 to speak to one of our experienced event planners to help create the wedding of your dreams.

Ideas for a Summer Tent Event

High Peak Century Tent
High Peak Century Tent
30' x 60' Backyard Party Tent
30′ x 60′ Backyard Party Tent

Are you planning a wedding, family reunion, graduation party or milestone birthday party? Whether you are going for a formal or casual look, there are a variety of options to fit your needs. One of the nicest things about a tent event is the number of creative possibilities available. A tent is like a blank slate upon which you can build your own world, creating exactly the atmosphere you desire for your grand celebration.

Here are some ideas when planning a summer tent event.

  • Pink and White Frame Tent
    Pink and White Frame Tent

    A tent provides a shaded space so your guests can enjoy dining and dancing in comfort. Depending on the surface, there are various tent types to meet your requirements. A traditional white tent works well for a formal event like a wedding. You might consider using a pink & white tent for a Baby Shower or Sweet Sixteen Party. Blue & White and Red & White Tents are a hit for a kid’s birthday party. Check out the Tent Styles and Colors that Indestructo Party Rental offers.

  • Festive Colored Paper Lanterns and Linens
    Festive Colored Paper Lanterns and Linens

    Does your event extend into the evening hours? Consider lighting both under and outside the tent. Add color with festive paper lanterns or project color onto the tent ceiling or dance floor. Street lamp posts for areas outside the tent that have limited lighting create additional areas for guests to mingle. There are many lighting options available to create excitement. Check our website for the different lighting options available.

 

 

  • Head Table with White Wood Garden Chairs with Sashes
    Head Table with White Wood Garden Chairs with Sashes

    Dress up your tables and chairs with colorful linens to set the mood, express your style or accent the theme of your event. Try layering a shorter tablecloth on a long tablecloth to create elegance and drama. Tie a sash around the tablecloth on a Hi-Boy Cocktail table. Chair sashes and bows add color and elegance to an event. 

 

 

  • Beverage Station with Festive Linen
    Beverage Station with Festive Linen

    Keep cold food and beverages cold with utility tubs, ice chests and Chill N Fill Tables. Keep hot food and beverages hot with chafing dishes, coffee makers and carafes. Consider a keg bar or a Marquerita Machine for your adult guests. Treat your smaller guests to a Popcorn or Cotton Candy Machine. There are many options available.

 

 

  • Pole mounted Fan
    Pole mounted Fan

    Keep your guests cool with fans to circulate the air in your tent. They can be pole mounted or free standing. For especially hot weather, portable air conditioning units may be needed. A generator is needed to power the A/C unit, which is located outside the tent. A thermostat inside the tent controls the temperature. Tent sides are needed to keep an air conditioned tent cool.

  • Keep bugs at bay by having your site sprayed by an exterminator.

These are just a few ideas to help you when planning your summer event. Contact Indestructo Party Rental at 847-375-8510 to help you to choose the tent style and equipment that fits your vision.

Planning A Winter Event

We are excited to launch the Indestructo Party Rental Blog. Since the Chicago cold is here to stay, the topic for our first Blog is about Planning a Winter Event. Chicago winters can be a challenge for an outdoor event. If you are considering an event that needs more room than your home or facility can handle, don’t worry about the weather. Consider using a winter tent. Here are some ideas to keep the winter wonderland outside while keeping your guests warm and cozy inside your tent.

  • Winter tents need quality sidewalls that are properly secured at the top and the bottom. This will prevent cold air from blowing in and the heat from seeping out. It is necessary to keep the tent at 35 degrees or warmer from the time of installation to the time the tent is taken down.

  • marquee entrance with sidewalls & doors
    marquee entrance with sidewalls & doors

    A covered walkway with sides to the house, building or parking lot will keep your guest warm and out of the elements as they arrive and depart. Use a tent door instead of leaving openings in the sidewall. Tent doors come in a variety of styles to suit almost any occasion. Pictured is a marquee entrance with double doors leading into the tent.

  • Crank up the heat before the guests arrive. Set the thermostat to regulate the temperature. If they arrive and it is warm, they will forget they are outside. Make sure you have enough fuel to heat your tent. Have a designated person to monitor heat and fuel levels.

  • propane heater units outside the tent
    propane heater units outside the tent
    heater diffuser vent inside tent
    heater diffuser vent inside tent

    Propane heater units are the best option to maintain a comfortable temperature throughout a tent. They are placed outside the tent and controlled by an inside mounted thermostat. Hot air is forced into the tent through diffuser vents placed on the ground. The pictures show the heater unit outside the tent and what the vent looks like inside the tent. Patio or mushroom heaters have no blower and only provide a 3’ – 4’ circle of warmth. Since the propane tank is located in the base of the heater they also take up additional space under the tent. Indestructo Party Rental does not recommend these heaters for heating a tent. They are generally used for a small outdoor seating area.

  • Consider a carpeted elevated floor to keep your guests feet off the frozen ground.

  • corporate holiday party - interior
    corporate holiday party – interior

    Use warm, soft colored lighting to create a cozy and inviting environment for your guests. They will add magic, mood and light to a dark winter evening. Pictured is the cozy interior of a winter tent for a corporate holiday party.

  • Add a warm beverage bar with coffee, hot cocoa and tea in addition to the usual liquid refreshments to warm up your guests.

  • You may need to consider snow removal prior to the tent installation.

Don’t let the cold dampen your plans for a memorable outdoor winter party. We hope you finds these tips helpful when planning your unique winter event.  Contact Indestructo Party Rental at 847-375-8510 to help you choose the tent and equipment that is right for you.