Category Archives: outdoor wedding ideas

BIG Tips for Planning an AWESOME Outdoor Fall Wedding

Autumn in the Midwest is BEAUTIFUL, which is why so many couples love to plan outdoor fall weddings. It’s clear to see why! The leaves are changing colors, everyone is craving apple cider and hot cocoa, and the season just bursts with flavor and fall wedding ideas!

All of those reasons—or some of them—is a good reason to plan an outdoor fall wedding in Chicagoland (especially during September or October). An outdoor fall wedding is an opportunity for couples to embrace the beauty of the season and totally indulge in the season and the beauty of the outdoors.

Coordinating a wedding during this beautiful time of year does come with a few challenges associated with the fall season—and holding an outdoor event!

Look at the calendar.

Fall is a beautiful time of year to get married, but it’s also full of other favorite fall activities. Think football, fall festivals, and other activities that Chicago loves. Before setting a wedding date, make sure that date is clear of any local events that are marked on your guests’ calendars. (As another option, it’s okay to rent a big screen for the occasion if you don’t mind your guests away from the dance floor.)

Have a plan B for rain.

Planning an outdoor fall wedding comes with the risk of rain. For that reason, it’s okay to envision a beautiful fall wedding in the sun—or under the stars—but have a plan for inclement weather. If there is rain in the forecast, consider renting a tent to provide cover from the rain. If the wedding date forecast is incredibly soggy, add an outdoor floor to the outdoor wedding equipment checklist. A tent floor keeps everyone’s feet dry and protects their dancing shoes. Even on the most beautiful days, it makes sense to rent a tent to protect guests from the sun and heat (without sacrificing beauty).

Consider ways to dress up the wedding tent.

A wedding tent is another way to continue to build a beautiful autumn wedding. There are so many ways to dress up a tent with beautiful fall wedding décor and bring the beauty of the outdoors in: fall leaf décor, fall scents to create an autumn event atmosphere, lighting, favorite fall foods, and all those other beautiful autumn touches. Another wonderful fall wedding idea? Couples can rent a clear plastic tent so guests can see the stunning fall season or enjoy a (comfortable) night under the stars.

Be ready for warm or cold.

Autumn temperatures can range from one extreme to the other. It can be incredibly hot, pleasant and perfect, or freezing cold. Unfortunately, couples can never be sure! The good news is that the weather doesn’t have to put a damper on the wedding reception. Tent heating and cooling systems can save the day and keep guests comfortable even on the coolest and hottest autumn days.

If the weather is really cool, couples can take the comfort of themselves and their wedding party a step farther—and get some really cool photo shots as well! Some of the best fall wedding photos are of the couple and wedding party in warm, snugly shawls and blankets.

Your Complete Chicago Outdoor Wedding Rental Checklist

Jen Niedospial and Jake Fuller Wedding Photos, Mandatory Copyright to Glen Abog
6027 N . Drake Ave., Chicago, IL 60659, www.glenabog.com

An outdoor or backyard wedding is a beautiful idea with a long wedding rental checklist. In addition to the “normal” tasks on an indoor wedding planning checklist, an outdoor wedding requires quite a few wedding rental items. The tent (for when our Chicago weather gets too hot, cold, or rainy), the chairs, the tables…all these big outdoor rentals are part of a wonderful wedding atmosphere—PLUS some smaller items (like table linens and cooling) that shouldn’t be overlooked.

This checklist of outdoor wedding rental items can get couples started with the things needed for their special day. (Some caterers may provide some of these items as part of their services. Ask them for information on items included in the catering package.) In addition to items, couples need to consider these important parts of an outdoor wedding:

  • Permits. Some venues or areas require permits for hosting events, putting up structures (like tents), and even using propane tanks. Even backyard weddings may require some paperwork. An experienced party rental company should be able to answer questions about permits, especially at common outdoor wedding sites in Chicagoland.
  • Electricity/utilities. Many of the elements of an outdoor wedding need a power source. Some items may require more heavy-duty connections; discuss power requirements with the wedding venue and party rental company to keep the lights on and the music going.
  • Volume limitations or regulations. In some areas, volume limitations, regulations, and curfews are in effect. Ask Chicago wedding venues about any volume limitations or curfews during the venue tour. For a backyard wedding, contact local municipal offices for specific information.
  • Staffing and vendors. For a smooth wedding planning experience, choose wedding vendors (i.e. photographers, musicians, caterers, wedding rental companies, etc.) carefully. Prepare a list of questions to ask that ensures they are reputable and professional. This can include questions about their experience, availability, cost, and contract fine print. To avoid an endless search and multiple contracts, contact an experienced Chicago outdoor wedding rental companies that can provide as many items from the wedding rental item checklist as possible.

Wedding Ceremony

___ Signs (to guide guests, if needed)

___ Chairs

___ Ceremony stand or stage (if needed)

___ Topiaries/flowers (if desired)

___ Microphone & sound system (if needed)

___ Lights (exterior & interior, if needed)

___ Tent (for blocking sun or in case of inclement weather)

___ Tent sidewalls (if needed during inclement weather) & climate control (heating, cooling, fans, etc.)

___ Restrooms (for full event, if other facilities are not available)

___ Lounge furniture (if needed)

___ Tables (round, banquet, umbrella, or other specialty tables, if desired)

___ Chairs (if desired)

Cocktail Hour (many of these items should be rented for cocktail hour, dinner & reception)

___ Tent (with entrance and sidewalls, optional)

___ Lighting (exterior & interior)

___ Tent climate control (heating, cooling, fans, etc.)

___ Signs (to guide guests, if needed)

___ Guest book table

___ Stools

___ Cocktail tables

___ Linens (i.e. spandex linens, layering, etc.)

___ Portable bars

___ Barware

___ Table skirt (for coffee table, cake table, portable bars, etc.)

___ Coffee table

___ Centerpieces

___ Napkins

___ Tables (round, banquet, umbrella, or other specialty tables, if desired)

___ Tableware (if needed)

___ Glassware (if needed)

___ Kegerators (or kegerator bars)

___ Chill and fill stations/tubs for chilling drinks

___ Lounge furniture

___ Cake/dessert table

___ Screens & microphone (for announcements)

___ Sound system (if needed for cocktail hour musicians)

Wedding Dinner & Reception

___ Tent (additional, for caterer prep or specifically for dinner and reception)

___ Lighting (interior & exterior)

___ Climate Control (heating, cooling, fans)

___ Signs (to guide guests, if needed)

___ Guest book table

___ Stools

___ Cocktail tables

___ Linens (i.e. spandex linens, layering, etc.)

___ Portable bars

___ Barware

___ Table skirt (for coffee table, cake table, portable bars, etc.)

___ Coffee table

___ Centerpieces (for head table, guest tables, coffee table, etc.)

___ Napkins

___ Tables (round, banquet, umbrella, or other specialty tables)

___ Chairs

___ Linens (table cloths, runners, sash, etc.)

___ Centerpieces (for tables & bars)

___ Tableware

___ Glassware

___ Kegerators (or kegerator bars)

___ Chill and fill stations/tubs for chilling drinks

___ Cake/dessert table

___ Screens & microphone

___ Buffet stations (l-shaped, x-shaped, u-shaped)

___ Food service equipment

___ Stage

___ Stage lighting

___ Sound system

___ Lounge furniture