Category Archives: corporate event rentals

Amazing Corporate Event Tent Rentals (With Pictures)

Corporate event tent rentals have to check off all the boxes: functional, impressive, comfortable (for guests), and a protective covering to keep guests out of the unpredictable Chicago weather. Every event has different boxes, which is why there are different types of tents for rent that are up to the task—-plus can check off any other boxes on an event planning checklist. (As an added bonus, this list is just the start of tents available for corporate events; contact event planning professionals to match your event with the right tent and event planning accessories.)

Tent Rentals

Frame Tents

Frame tents are perfect for:

  • corporate venues with limited space for the tent,
  • tent installations over decks, patios, driveways,
  • tents set up adjacent to other structures or buildings.

One of the biggest benefits of a frame tent is that there are no center poles that obstruct guests’ view or the set-up of equipment rentals inside the tent. While there is framework visible on the interior, the metal can be covered by décor and event lighting. With minimal staking or weights, frame tents can be set up over almost any surface.

pole tent at corporate event

Pole Tents

Pole tents add an upscale look to any corporate event. With a wide variety of sizes, these versatile tents provide a classic look with an affordable event that fits within the corporate event budget. As the name implies, pole tents are supported with center and side poles anchored into the ground.

High Peak Century Tents

With high cathedral ceilings, these tents makes guests say, “wow.” This beautiful first impression is a huge hit with guests, making it perfect for formal corporate events. The maximum ceiling height is an ideal canvas for grand décor and lighting.

Clearspan Tents

These tents allow the durability of a poled tent without poles. Clearspan tents are perfect for corporate event venues where staking is not possible or when the tent is needed for the long-term. Without poles, these structures feel open with unobstructed views. Every square inch of the space can be maximized for optimal use.

Marquee Tents

Marquee tents are functional, attractive, and come in a variety of sizes. Corporate event guests appreciate the added protection from the weather. These tents can be used for small tent affairs, walkways, entrances, or any other corporate event. For added protection, marquee tents can be installed with sidewalls for an all-encompassing atmosphere.

clear tent with full floor

Clear Tents

These tents provide a one-of-a-kind experience with a clear tent material. Clear tents can be used in shaded corporate event venue, for an evening event, or to bring in spectacular views. When the goal is to bring the outdoors in, clear tents provide a view and protection from the elements.

Other Corporate Event Rentals

checkered linen party rental for carnival party theme

Tables

Chairs

event with uplighting

Portable Bars

chill station at chicago outdoor wedding

Chill Tables

Stages

air conditioned wedding tent

Climate Control Systems

corporate event tent with decor for event theme

10 Awesome Corporate Event Themes that Draw a Crowd

The best company events start with a corporate event theme that dictates every detail and ultimately boosts attendance.

Wine/Beer Tasting

Local flavors and tastes are all the fair. For an adults-only event, invite your guests to sample local craft beers and wines (along with great company and cuisine). If alcohol isn’t on the menu, host a seasonal event with treats from local vendors (i.e. farms, restaurants, etc.)  

Throwback Theme

If the corporate event is an anniversary celebration, take guests back in time with a throwback corporate event. Set the stage for a night back in time with all the details—large and small—from the milestone decade. Complete the event theme with a presentation on the big screen that celebrates every accomplishment that makes this over-the-top event possible.

Casino Night

Guests enjoy the gamble of the ultimate casino night. This is the perfect theme for a networking event that leaves guests mingling and enjoying every detail. For a truly interactive and mobile experience, intermix the entertainment, drink, and food stations or separate both areas to provide endless opportunities for networking.

Charitable Community Event

These corporate events are popular among employees and corporate guests. Companies can host a collection of specific items for a local charity or gather employees for a specific endeavor (i.e. painting, reading to kids, etc.) The charitable component can also be incorporated into a corporate event, such as asking guests to bring perishable foods or books for a charity collection. Either way, guest comfort should be considered during event planning with a tent (to accommodate for the weather) and food service.

Ultimate Barbeque

A corporate barbeque can be a completely casual experience or a high-end tasting event. For a more casual flair, host a huge grill that leaves guests in awe and anticipating the experience that is to come. Surpass their expectations with activities, décor, and all the touches of the ultimate corporate event.

Night Under the Stars

This whimsical corporate event theme is deserving of every detail that completes the atmosphere. From the lighting to the dance floor, every detail should be checked off the list. There are many possibilities that come with this theme: dance floor, string lighting, table décor, projection screen, complete menu.

Sports Night

A sports-themed corporate event appeals to the most loyal and casual sports fans. This corporate event idea can be a casual viewing party with a projection screen and the best sports-themed snacks (i.e. popcorn, slushies, etc.) For a larger crowd, rent out a local sports venue or put up a tent adjacent to an outdoor sports field for the ultimate sports party. With the right combination of food and sports-themed activities, this corporate event idea is sure to be a hit with guests.

Carnival

A carnival-themed event should be an all-encompassing experience under the big top (only the best tent is suitable for this description). This atmosphere can be created with the tent, décor, and entertainment that guests expect of a day at the carnival.

Night at the Movies/Theater

The best part of this corporate event theme is the versatility. A night at the movies theme can translate into an upscale event with grand theater décor or a less formal occasion with details from a favorite movie. The chosen theme dictates every detail: the type of tent, chairs, tables, layout, menu, and décor. (Contact event professionals to help select the right rentals for the theme.)

Trip Around the World

This event theme should feel exactly like the name suggests. An international theme should take guests through the best tastes, décor, and entertainment from a few select corners of the globe. This can be accomplished in a unique venue, such as a museum, or with a tent. For a more focused event theme, choose a country relevant to guests’ interests and incorporate the details that make that area unique.

clear party rental tent at event

10 Over-the-Top Chicago Party Rentals

Event rentals can turn a ho-hum party into a much-anticipated and well-attended occasion. The best party rentals are the details that make the biggest impact on guests and fit with the overall event theme. Think beyond tables and chairs, these rental ideas bring out the “wows!” and “that’s awesome!”

large grill for parties

HUGE Grill

Massive grills (or a series of big grills placed end-to-end) are more than a way to make the best event meal guests have ever had. These large grills let guests know that the hosts are serious about serving the best meal ever. At a corporate event, this is a fun opportunity to let managers switch roles and serve their departments. A huge grill at any other gathering makes a serious impression and guests and builds up anticipation for the meal.

Projection Screens

A projection screen is a great addition to any party, and a great way to entertain guests. A projection screen is the perfect big screen for a presentation that visualizes the accomplishments of a company or corporate team. At a birthday part, it can be the source of many giggles as those embarrassing pictures flash across the screen. A big screen can also be the base of hosting the perfect late night viewing party.

portable bar with white skirting

Portable Bar

Portable bars are a great way to keep guests mingling and moving throughout the event venue. Logistically, portable bars give guests another option and prevents long lines. For a creative twist, offer special drink mixes at each portable bar. For a good event flow, use signs to let guests know what drinks are available at different bars.

cotton candy machine

Cotton Candy Machine

Cotton candy machines draw a crowd and coordinate perfectly with a summer party theme. This summer treat is a perfect part of a circus, country fair, or picnic event theme—and just one of many summer treat party rentals. (For a complete list, contact a party planning company.)

popcorn machine party rental

Popcorn Maker

The only thing better than popcorn is fresh-made popcorn at an event. A popcorn maker is a popular party rental that can double as a party treat and favor. A bag of popcorn is the perfect way to show appreciation to guests as they leave.

slushie maker

Slushie Maker

A slushie maker is a popular party rental because guests of all ages love these cool drinks. Especially popular at hot summer parties, slushies (or the adult-favorite margarita machine) can be served from portable bars or as a self-service option. Slushies are an integral part of a summer picnic or country fair theme.

chill station at chicago outdoor wedding

Chill Tables and Tubs

Chill tables add style and function to an event, keeping drinks cool and looking great. For a more rustic feel, chill tubs are a fun and fashionable way to make drinks easily accessible for guests.

event with uplighting

Lighting

Event lighting can be functional and beautiful, adding color or ambiance to large and small events. The right lighting can add to the atmosphere and go a long way toward establishing a theme. There are numerous options for stylish lighting, such as lamp posts, uplighting, lanterns, globe lights, chandeliers, and gel splashes (for color).

checkered linen party rental for carnival party theme

Tent

Tents are one of the most versatile party rentals that can set the stage for any event. Modern tents are clear or white, with clear sidewalls (or no sidewalls), entryways, and even tent climate control. The possibilities are endless—and so are the benefits when the weather is less than ideal.

air conditioned wedding tent

Heating & Air Conditioning

Tent climate control may be invisible—and not always the most stylish—part of an event, but it’s a welcome party rental immediately noticed by guests (especially on hot or cold Chicago days). The hot or cool air can feel like a godsend to guests, making a big first impression on them the moment they step into the tent.