Category Archives: Cooled Tent

Hot Tips for Cool Summer Weddings

Just because a couple chooses a summer wedding date doesn’t mean it has to be a sizzler (for you and your guests!) It’s true. Some Chicago days can be real scorchers, but couples shouldn’t have to scramble for ways to cool down their summer wedding.

It’s a common concern for couples and their guests—and for good reason. Brides don’t want to worry about sweating their make-up off, grooms don’t want to worry about melting in their suit coats, and guests don’t want to their fancy wedding frocks to wilt. Instead, use these ideas for cooling down those hot summer weddings without putting a damper on wedding fun.fans in wedding tent at hot summer wedding

Use fans—-lots and lots of fans.

Air circulation can fell like a godsend on a hot summer day (especially when the Chicago weather is incredibly muggy). Fans are a logical addition to a summer wedding rental checklist, both for the ceremony and reception. During set-up, make sure fans are placed in areas for maximum relief that doesn’t ruin those beautiful wedding snapshots.

chill station at chicago outdoor wedding

Offer relief stations for a quick cool down.

Don’t make guests search for relief from the sun. Make the cool-down easy for guests. Couples can (stylishly) add covered tables to their summer wedding rental checklist, and pack it with sunscreen, tissues, and bug spray. For a more casual summer wedding, consider adding flip flops or a chill station filled with cold water bottles. At a more formal affair, rent stainless steel tubs for drink bottles or stylish beverage coolers filled with cold water and delicious fruit slices.

cool evening wedding

Schedule an early evening wedding.

The middle of the day is usually the hottest; couples may want to plan accordingly. An early evening wedding ceremony may offer relief from the heat, as long as there is still time for pictures and a cocktail hour. If an early evening wedding ceremony won’t work, consider renting a tent for the ceremony or locating a tent nearby for quick relief from the sun.

air conditioned wedding tent

Consider air conditioning the wedding reception tent.

A portable air conditioner can feel like a real godsend to couples and guests, especially when the weather is hot and muggy. Portable air conditioners are connected to a thermostat, ensuring that everyone is comfortable. If couples are concerned about the look of an unsightly air conditioners, the units can be positioned away from guest entrances and networking areas. Tents can also be rented with clear sidewalls that can seal in the cool air, keep bugs away, and still give guests a clear view of the outdoors.

drink station at outdoor wedding

Serve cool drinks (especially near the dance floor).

Signature wedding cocktails are a wedding trend that couples love and guests appreciate on the hottest days. Position drink stations and portable bars strategically so guests can easily access drinks when they are overheated. To keep guests on that rented dance floor, plan a layout that ensures drink stations and portable bars are near guests on the dance floor.

Ideas for a Summer Tent Event

High Peak Century Tent
High Peak Century Tent
30' x 60' Backyard Party Tent
30′ x 60′ Backyard Party Tent

Are you planning a wedding, family reunion, graduation party or milestone birthday party? Whether you are going for a formal or casual look, there are a variety of options to fit your needs. One of the nicest things about a tent event is the number of creative possibilities available. A tent is like a blank slate upon which you can build your own world, creating exactly the atmosphere you desire for your grand celebration.

Here are some ideas when planning a summer tent event.

  • Pink and White Frame Tent
    Pink and White Frame Tent

    A tent provides a shaded space so your guests can enjoy dining and dancing in comfort. Depending on the surface, there are various tent types to meet your requirements. A traditional white tent works well for a formal event like a wedding. You might consider using a pink & white tent for a Baby Shower or Sweet Sixteen Party. Blue & White and Red & White Tents are a hit for a kid’s birthday party. Check out the Tent Styles and Colors that Indestructo Party Rental offers.

  • Festive Colored Paper Lanterns and Linens
    Festive Colored Paper Lanterns and Linens

    Does your event extend into the evening hours? Consider lighting both under and outside the tent. Add color with festive paper lanterns or project color onto the tent ceiling or dance floor. Street lamp posts for areas outside the tent that have limited lighting create additional areas for guests to mingle. There are many lighting options available to create excitement. Check our website for the different lighting options available.

 

 

  • Head Table with White Wood Garden Chairs with Sashes
    Head Table with White Wood Garden Chairs with Sashes

    Dress up your tables and chairs with colorful linens to set the mood, express your style or accent the theme of your event. Try layering a shorter tablecloth on a long tablecloth to create elegance and drama. Tie a sash around the tablecloth on a Hi-Boy Cocktail table. Chair sashes and bows add color and elegance to an event. 

 

 

  • Beverage Station with Festive Linen
    Beverage Station with Festive Linen

    Keep cold food and beverages cold with utility tubs, ice chests and Chill N Fill Tables. Keep hot food and beverages hot with chafing dishes, coffee makers and carafes. Consider a keg bar or a Marquerita Machine for your adult guests. Treat your smaller guests to a Popcorn or Cotton Candy Machine. There are many options available.

 

 

  • Pole mounted Fan
    Pole mounted Fan

    Keep your guests cool with fans to circulate the air in your tent. They can be pole mounted or free standing. For especially hot weather, portable air conditioning units may be needed. A generator is needed to power the A/C unit, which is located outside the tent. A thermostat inside the tent controls the temperature. Tent sides are needed to keep an air conditioned tent cool.

  • Keep bugs at bay by having your site sprayed by an exterminator.

These are just a few ideas to help you when planning your summer event. Contact Indestructo Party Rental at 847-375-8510 to help you to choose the tent style and equipment that fits your vision.