Category Archives: backyard wedding ideas

How to Plan an Outdoor Wedding Ceremony

wedding ceremony with white chairs and gazeboThere are almost as many outdoor wedding ceremony ideas as there are stars in the sky. After all, that’s one of the reasons couples enjoy planning an outdoor wedding ceremony; every wedding ceremony detail, from the altar to the chairs, can be coordinated into an outdoor wedding that feels personal.

Tour wedding ceremony site

Planning an outdoor wedding starts with the biggest detail, choosing the perfect wedding ceremony site that fits the couple’s tastes. The options for outdoor wedding ceremony sites are endless (especially in the Chicagoland area) and can be as easy as picturing the wedding in a backyard, beach, or favorite park. For an incredibly unique feel, couples can also choose a sports field, rooftop deck, or an outdoor theater.

Couples should discuss their preference for an outdoor venue and start compiling a list of ceremony sites. Choosing an outdoor wedding venue does come with a note of caution; while it can be fun to browse through online photos, never book an outside wedding site without an in-person tour.

Ask questions

Before scheduling a tour with an outdoor wedding venue, ask the venue questions to narrow down the list to the right one. Ask every wedding venue these questions:

  • Is the venue available on the date? (Or ask the venue for a list of dates it is available.)
  • What is the fee for using the ceremony site? What amount of time is covered by the fee? Are there any additional fees that are part of the venue cost?
  • How much space is available for the ceremony? Is there a maximum amount of guests that can be at the venue?
  • Is there an indoor venue that can be used for the reception? If not, can a tent be installed at the venue? Are there any restrictions on the tent? Is a permit needed for the tent?
  • Are there any volume limitations or curfews that need to be followed?
  • Will there be other events at the venue during the wedding?
  • Does the venue carry liability insurance? (This can be important in case a guest is injured.)
  • What is the cancellation policy?
  • Is there a list of required vendors that need couples need to use?
  • What is the venue alcohol policy?
  • Is there parking at or near the ceremony site?
  • Is the wedding venue handicap accessible?
  • Are there any inns, hotels, or cabins nearby where guests can stay?

In addition to asking questions, couples should always review the venue contract before signing on the dotted line. Once the outdoor venue is confirmed, it’s time to start coordinating the details that make every outdoor wedding unique.

Make a Plan B

white paper lanterns in wedding tent with neutral wedding decorEven if the weather forecast is beautiful, ALWAYS have a plan B in case of unpredictable weather. If the venue has a facility, make “just in case” plans to move the wedding ceremony (and reception, if applicable) to the alternate site. For outdoor wedding venues without an indoor option, consider booking a tent to protect guests from the rain and sun. If the wedding date is in late summer, it may make sense to rent a tent for protection from the sun. For venues with spectacular views, don’t feel that a tent has to interfere with the picturesque setting. Some tents are completely clear or have sidewalls that allow everyone to take in the breath-taking views.

Turn the outdoor wedding vision into reality

wedding ceremony site chicago ilThe wedding ceremony site is the foundation for all the other details. Now is the time to decide between having the guests stand or sit, what types of chairs/seating (i.e. natural-colored, dark, vintage couches, etc.), details for the altar, whether cover is wanted/needed, and whether to add décor and lighting. Couples can also add an entrance that sets the stage for what is to come. (Use this outdoor wedding rental checklist to ensure that not one detail is overlooked.)

The exact details differ for every couple. For a hot summer wedding, some couples add chill stations with cool beverages or fans to the ceremony tent. If the ceremony is more of an open-air setting, floral décor can add a sophisticated and elegant feel to the setting. An evening wedding isn’t complete without the right lighting that sets the stage for a one-of-a-kind wedding reception. (Don’t hesitate to ask the professionals for addition outside wedding ceremony ideas.)

20 Stunning Outdoor Wedding Tent Decoration Ideas that Wow

From the wedding venue to the lighting, there are so many details of an outdoor wedding that a couple can control. Unfortunately, no one can plan the perfect wedding weather (no matter what the date!), making a wedding tent rental a ‘must’ of every outdoor wedding.

A wedding tent can be more than just weather protection. It’s an opportunity! This is every couple’s chance to express themselves and create a beautiful wedding atmosphere. There are a million different tent decoration ideas that couples could use. These wedding tent decoration ideas are just a short list of ideas that inspire a gorgeous, personalized wedding atmosphere. (Ask an expert for more wedding tent decoration ideas.)

Before going through the list and planning a memorable outdoor wedding, couples shouldn’t forget about those “boring” and important aspects of a wedding tent rental. Every couple should ask their wedding venue if a wedding tent is allowed, where it is allowed, and if there are any restrictions or permits that need to be secured. (Make sure these details are communicated to the tent rental company or that a connection is made between the venue and rental company.) Once all of those details are taken care of, it’s time to start envisioning all those wedding tent decorations coordinated into a stunning wedding day.

Create a stunning first impression with a fantastic entrance

wedding tent entrance idea with green and white drapes

Add more drama with a beautiful high peak tent

high peak wedding tent

Make a clear impression on guests by bringing the outdoors in

Combine a clear tent with the right lighting and venue for an awesome atmosphere

Bring a natural and organic feel with lots of greenery

tent wedding with natural decor

Drape on the drama

tent wedding with chandeliers and string lights

Add color for a whimsical flair

wedding tent with paper lanterns

Or choose a white-on-white neutral tone with a pop of color

white paper lanterns in wedding tent with neutral wedding decor

Saturate a tent with color and texture

wedding tent with elegant table linens and floral centerpieces

Create the feel of a night sky

Dress up your wedding tent with elegant linens

tent with elegant linens and chandeliers

Add a one-of-a-kind floor for an over-the-top feel

black and white floor in wedding tent

Use a rustic table for a natural, rustic, or vintage affair

Or let them enjoy mingling with comfortable (and fashionable) seating

 

seating arrangement in wedding tent

Make your head table notable

head table in wedding tent

Take a fresh approach to wedding centerpieces

wedding tent with lemon centerpieces

Use formal decor colors to make the evening a black tie affair

tent with dramatic decor

Or use a dark flooring for contrast

tent with high floral centerpieces

Or choose more neutral tones for wedding tables with a formal feel

wedding tent decor

Select a muted color decor with a bright centerpiece for a great first impression

wedding tent

 

 

 

 

25+ Chicago Wedding Picnic Rental Ideas

A wedding picnic can be just the ticket for couples who want an informal and entertaining special day. Planning a picnic wedding starts with choosing the right location (such as one of our beautiful Chicago parks or your favorite backyard) and progresses to those logistical details that make the day a memorable occasion for everyone involved.

There are a few tips that go with planning a picnic wedding (especially with unpredictable Midwestern weather). For the best picnic wedding, use these wedding picnic planning tips:

  • Discuss whether you want your wedding picnic to be a large event or a small, more intimate wedding picnic. This decision can help as you decide on the tent size and number of wedding rental items needed, such as the number of chairs and tables.
  • To make sure you get the wedding picnic rental items you need, plan for your wedding day as far in advance as possible. Contact a rental company with a list of items. Don’t hesitate to ask for ideas for other items that can complete the event.
  • If using an outdoor wedding venue, always ask about logistical ideas. Is there a volume limitation or curfew? These details can put a damper on your desire for an epic wedding dance. Is there room for a large tent? Can the tent be staked down? Is a permit needed? To avoid any penalties, ask about the regulations that could add stress to your wedding planning.
  • Always have a plan B when planning an outdoor wedding. The weather can be unpredictable in Chicago, and an indoor venue or tent can be invaluable if the weather is hot or rainy. In the same way, consider adding sidewalls to a tent or climate control.
  • If the wedding ceremony and reception is in the same location, plan for additional food items and entertainment to keep guests entertained during photos and the cocktail hour. Guests can appreciate wedding entertainers and yard games that reinforce the wedding atmosphere while waiting for the wedding pleasantries to end.
  • To avoid duplication (or missing rental items), always confer with other vendors, such as your caterer, to find out what items are included in your contract.

Then, use this list of wedding picnic items (and this outdoor wedding checklist) to order the items that make your vision of a wedding picnic come alive.

  1. Ceremony chairs
  2. Tents
  3. Sidewalls
  4. Dance floor
  5. Food service tables (such as buffet tables)
  6. Table linens
  7. Heat or AC
  8. Lighting (event or atmosphere-see options for tent lighting here)
  9. Picnic table cloths
  10. Picnic tables
  11. Coffee service
  12. Chafing dishes
  13. Insulated coolers
  14. Portable bars
  15. Drink tubs
  16. Chill tables
  17. Chill tubs
  18. Industrial grills
  19. Centerpieces
  20. Garbage cans (with covers)
  21. Microphone
  22. Projection Screens
  23. Sound System
  24. Kids tables
  25. Kids chairs
  26. Stage

Your Complete Chicago Outdoor Wedding Rental Checklist

Jen Niedospial and Jake Fuller Wedding Photos, Mandatory Copyright to Glen Abog
6027 N . Drake Ave., Chicago, IL 60659, www.glenabog.com

An outdoor or backyard wedding is a beautiful idea with a long wedding rental checklist. In addition to the “normal” tasks on an indoor wedding planning checklist, an outdoor wedding requires quite a few wedding rental items. The tent (for when our Chicago weather gets too hot, cold, or rainy), the chairs, the tables…all these big outdoor rentals are part of a wonderful wedding atmosphere—PLUS some smaller items (like table linens and cooling) that shouldn’t be overlooked.

This checklist of outdoor wedding rental items can get couples started with the things needed for their special day. (Some caterers may provide some of these items as part of their services. Ask them for information on items included in the catering package.) In addition to items, couples need to consider these important parts of an outdoor wedding:

  • Permits. Some venues or areas require permits for hosting events, putting up structures (like tents), and even using propane tanks. Even backyard weddings may require some paperwork. An experienced party rental company should be able to answer questions about permits, especially at common outdoor wedding sites in Chicagoland.
  • Electricity/utilities. Many of the elements of an outdoor wedding need a power source. Some items may require more heavy-duty connections; discuss power requirements with the wedding venue and party rental company to keep the lights on and the music going.
  • Volume limitations or regulations. In some areas, volume limitations, regulations, and curfews are in effect. Ask Chicago wedding venues about any volume limitations or curfews during the venue tour. For a backyard wedding, contact local municipal offices for specific information.
  • Staffing and vendors. For a smooth wedding planning experience, choose wedding vendors (i.e. photographers, musicians, caterers, wedding rental companies, etc.) carefully. Prepare a list of questions to ask that ensures they are reputable and professional. This can include questions about their experience, availability, cost, and contract fine print. To avoid an endless search and multiple contracts, contact an experienced Chicago outdoor wedding rental companies that can provide as many items from the wedding rental item checklist as possible.

Wedding Ceremony

___ Signs (to guide guests, if needed)

___ Chairs

___ Ceremony stand or stage (if needed)

___ Topiaries/flowers (if desired)

___ Microphone & sound system (if needed)

___ Lights (exterior & interior, if needed)

___ Tent (for blocking sun or in case of inclement weather)

___ Tent sidewalls (if needed during inclement weather) & climate control (heating, cooling, fans, etc.)

___ Restrooms (for full event, if other facilities are not available)

___ Lounge furniture (if needed)

___ Tables (round, banquet, umbrella, or other specialty tables, if desired)

___ Chairs (if desired)

Cocktail Hour (many of these items should be rented for cocktail hour, dinner & reception)

___ Tent (with entrance and sidewalls, optional)

___ Lighting (exterior & interior)

___ Tent climate control (heating, cooling, fans, etc.)

___ Signs (to guide guests, if needed)

___ Guest book table

___ Stools

___ Cocktail tables

___ Linens (i.e. spandex linens, layering, etc.)

___ Portable bars

___ Barware

___ Table skirt (for coffee table, cake table, portable bars, etc.)

___ Coffee table

___ Centerpieces

___ Napkins

___ Tables (round, banquet, umbrella, or other specialty tables, if desired)

___ Tableware (if needed)

___ Glassware (if needed)

___ Kegerators (or kegerator bars)

___ Chill and fill stations/tubs for chilling drinks

___ Lounge furniture

___ Cake/dessert table

___ Screens & microphone (for announcements)

___ Sound system (if needed for cocktail hour musicians)

Wedding Dinner & Reception

___ Tent (additional, for caterer prep or specifically for dinner and reception)

___ Lighting (interior & exterior)

___ Climate Control (heating, cooling, fans)

___ Signs (to guide guests, if needed)

___ Guest book table

___ Stools

___ Cocktail tables

___ Linens (i.e. spandex linens, layering, etc.)

___ Portable bars

___ Barware

___ Table skirt (for coffee table, cake table, portable bars, etc.)

___ Coffee table

___ Centerpieces (for head table, guest tables, coffee table, etc.)

___ Napkins

___ Tables (round, banquet, umbrella, or other specialty tables)

___ Chairs

___ Linens (table cloths, runners, sash, etc.)

___ Centerpieces (for tables & bars)

___ Tableware

___ Glassware

___ Kegerators (or kegerator bars)

___ Chill and fill stations/tubs for chilling drinks

___ Cake/dessert table

___ Screens & microphone

___ Buffet stations (l-shaped, x-shaped, u-shaped)

___ Food service equipment

___ Stage

___ Stage lighting

___ Sound system

___ Lounge furniture